Overview
n8n consulting for teams that want automation they can host and control
n8n is a workflow automation platform. You build workflows visually from triggers, built-in integrations, code steps and HTTP requests to any API, and n8n runs them on a schedule, on a webhook or when something changes in a connected system. It also includes AI nodes: an AI Agent node that can call tools, and MCP nodes that let n8n agents use tools on external MCP servers or expose n8n workflows as tools to outside AI agents.
n8n describes itself as fair-code. The source is public under its Sustainable Use License, with an Enterprise License for added features. You can self-host n8n on your own infrastructure or use n8n Cloud, which n8n hosts in Frankfurt, Germany. That choice is often why organisations pick n8n over closed integration platforms: data can stay in your own Australian environment, next to the systems it connects.
Great Minds is a Sydney-based systems integrator with delivery experience building on n8n. We design the workflows, host and secure the platform, connect it to CRM, ERP, service management and data systems, and set up the monitoring, version control and ownership that turn a few useful workflows into something the business can depend on. Great Minds is not an official n8n partner.
n8n services
n8n services we deliver
Most n8n projects combine these four pieces of work. We start with the workflows that matter most, then put the hosting and governance in place before usage spreads.
Use cases
What organisations automate with n8n
These are the kinds of workflows we build most often. Each one starts from a manual process that spans two or more systems and has a clear owner.
Data pulled from CRM, finance and analytics tools on a schedule, combined, checked and delivered as a report or dashboard update, instead of being assembled by hand each week.
Form, event and website leads enriched, de-duplicated and created in the CRM with the right owner, then followed by a notification or task, so no enquiry sits in an inbox.
Incoming requests classified and summarised by an AI step, routed to the right Jira Service Management queue, and linked to the customer record in the CRM.
Changes in the HR system or Microsoft Entra ID trigger accounts, access requests and tickets across the tools a new starter needs, and remove access everywhere when someone leaves.
How we deliver
An n8n project, from first workflow to production platform
We list candidate processes with their volume, systems, owners and risk, and pick a first set that proves value quickly. You get a scoped plan and price before build starts.
Self-hosted or n8n Cloud, with environments, credentials management, single sign-on, backups and monitoring. For self-hosting we also agree who patches and upgrades n8n.
Workflows built with error handling, retries and logging, tested against real data and edge cases. AI agents speed up the repetitive build work; our consultants own the design and sign off every change.
Monitoring, alerting and a runbook for each workflow, with an owner in the business. We can stay on to support and extend the platform, or train your team to run it.
Australian considerations
What Australian organisations need to check
Hosting decides where your data goes. n8n Cloud stores data in the EU, in Frankfurt, so workflows that handle personal information are disclosing it overseas under APP 8 of the Privacy Act. Self-hosting n8n in an Australian cloud region keeps workflow data onshore, but makes you responsible for security patching, backups and access control, which APP 11 expects you to take reasonable steps on.
Check the AI step too. An AI Agent node sends prompts and data to whichever model provider you configure, so confirm where that provider processes data before personal information passes through it.
If a workflow makes or substantially helps make decisions that significantly affect people, such as approving refunds or screening applicants, it falls under the Privacy Act's automated-decision transparency rules from 10 December 2026, whether it uses AI or simple rules. Our guide to automated decisions and the Privacy Act covers what to disclose. APRA-regulated entities should also assess a business-critical n8n platform under CPS 230 and CPS 234.
Check which currency your n8n plan is billed in, and budget for exchange-rate movement if it isn't Australian dollars.
FAQ
n8n questions
Is n8n open source?
n8n calls itself fair-code rather than open source. Its source code is public and you can self-host it under the Sustainable Use License, which allows use for your own internal business purposes; some features need an n8n Enterprise License. Check the licence terms if you plan to offer n8n to your own customers.
Should we self-host n8n or use n8n Cloud?
Self-host when data residency, network access to internal systems or control over upgrades matters most, and you have people to run it. Use n8n Cloud when you'd rather n8n ran the platform and EU hosting is acceptable for the data involved. We help you weigh both and can set up either.
What n8n experience does Great Minds have?
We have delivery experience designing, building and running n8n workflows, and we connect n8n to the platforms we implement, such as Salesforce, Atlassian and Microsoft Dynamics 365.
How is n8n different from UiPath?
n8n connects systems through APIs and runs workflows between them. UiPath is strongest at robotic process automation, where software robots work through user interfaces of systems that have no usable API, plus document processing. Many organisations need one or the other; some use both.
Can n8n run AI agents?
Yes. n8n's AI Agent node can call tools and other workflows, and its MCP Client Tool node lets an agent use tools hosted on external MCP servers. The MCP Server Trigger node does the reverse, exposing n8n workflows as tools to outside AI agents. We design which actions agents may take and where a person must approve.
How is n8n priced?
n8n Cloud and the licensed self-hosted plans are priced mainly by executions, where one execution is one run of a whole workflow, regardless of how many steps it has. Self-hosting the community edition has no n8n subscription, but you pay for infrastructure and the people who run it. Check n8n's pricing page for current plans.
People
Automation consultants and integration engineers
Our consultants combine process analysis, integration and platform operations experience. They design the workflows and the hosting and are accountable for the decisions, with AI agents speeding up repetitive build and testing work.
Case studies
Integration and automation work from our case studies
These projects show how we approach migrations, integrations and marketing automation across platforms. Ask us for examples closest to the workflows you want to automate.
One asset library for APAC, EMEA and North AmericaModernising creative storage and operations for a global retailerEnabling global brand consistency through enterprise Digital Asset Management
4x faster campaign execution, 1M+ contacts migratedSalesforce Marketing Cloud to Klaviyo migration with 1M+ email marketing recipientsUnlocking personalised growth at scale through Klaviyo implementation and data migration
Marketo and Salesforce connected for 2 fund launchesMarketo and Salesforce, connected for a global fund launchMarketo and Salesforce integrated into one marketing automation engine, so Montgomery could launch two global equity funds to the right investors at the right time.Insights
Workflow automation insights
n8n vs UiPath vs Celigo: choosing an automation and integration layerCompare n8n, UiPath and Celigo on fit, AUD pricing, Australian data residency and AI agents, with a framework for deciding which layer owns which work.
From chaos to coherence: The role of Agentic AI in PIM integrationAgentic AI enables adaptive, self-healing PIM integrations that reduce complexity, improve product data quality, and accelerate time-to-market.
Agentic AI for Australian mid-market: 40 use cases by department40 agentic AI use cases across finance, sales, service, IT, HR and operations, with a scorecard to rank them, AUD running costs and the Australian rules.