Google

Google Workspace

Choose the right Workspace plan, migrate mail and files, secure the admin settings and connect Workspace to the rest of your systems.

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Overview

Google Workspace consulting: rollout, security and integration

Google Workspace is Google's productivity suite: Gmail, Calendar, Drive, Docs, Sheets, Slides, Meet and Chat, managed from one admin console, with Gemini included in the Business and Enterprise plans. We work with organisations moving to Workspace from Microsoft 365 or older email systems, growing businesses whose default settings no longer fit, and Workspace customers adding Gemini or connecting Workspace to their CRM and work-management tools.

The plan matters more than it first appears. Business Starter, Standard and Plus are capped at 300 users; Enterprise has no cap. Business Plus adds Vault to retain, archive and search data. Enterprise adds data regions. Gemini in Docs, Sheets, Meet and Drive starts at Business Standard; Business Starter includes Gemini in Gmail and the Gemini app only. Confirming which features you actually need before you choose a plan avoids paying for more than you use.

Great Minds is a Sydney-based systems integrator, the integrator for the gaps between platforms. Workspace rarely runs alone, so we connect it to Salesforce, Jira and Confluence, Microsoft tools and your identity provider, so files, calendars and sign-in work across all of them. For Gemini beyond Workspace, see our Google Gemini page.

Capabilities

Deploy, configure and connect Google Workspace

We provide strategic and technical services that set Workspace up for how your organisation works, from the first plan decision to support after go-live.

01Google Workspace implementationDomains, users, groups and organisational units set up, mail and files migrated in stages, and people trained, so the day you switch over is a quiet one.

02Google Workspace supportOngoing admin support for users and licences, security alerts, sharing policies and changes as Google releases features, delivered by us or alongside your IT team.

03Gemini in WorkspaceGemini switched on for the right groups, with Drive sharing reviewed first, because Gemini answers from whatever each user can already open.

04Integration and change managementWorkspace connected to Salesforce, Atlassian, Microsoft and Adobe for identity, files and calendars, with change management so people adopt the new way of working.

How we deliver

How we deliver Google Workspace

01Plan

Users, groups, mailboxes, shared drives and integrations inventoried, the right plan chosen, and a migration schedule agreed with every team.

02Configure

Admin console, security and sharing policies, devices and sign-in configured, including two-step verification and single sign-on where you use an identity provider.

03Migrate

Mail, calendars and files moved in waves, with a pilot group first, reconciliation after each wave and a planned cutover of mail routing.

04Adopt

Training by role, guidance on using Gemini well, and support through the first weeks, then a hand-over to your IT team or ongoing support from us.

Australian considerations

Pricing, data location and privacy for Workspace in Australia

Google prices Workspace in Australian dollars, per user per month and excluding tax. At the time of writing, Business Starter is A$9.90, Business Standard A$19.80 and Business Plus A$30.90, with Enterprise priced through Google's sales team. Google says the annual option saves 16% in exchange for a one-year commitment, so it suits headcounts you can predict.

Workspace's data regions policies let administrators store data in the United States, Europe or with no preference. Australia isn't one of the options, so Workspace data at rest can't be pinned to Australia. That's relevant to APP 8 assessments of overseas disclosure and, for APRA-regulated entities, to CPS 234 and CPS 230 assessments. We document it, and where a specific dataset must stay onshore, we look at keeping it in a system that offers Australian storage.

Google says Workspace doesn't use customer data to train models without permission, and that Gemini only retrieves content the user has access to. Sharing settings are therefore your main privacy control, and Vault, from Business Plus, supports retention and search when you need to find or keep records.

FAQ

Google Workspace questions

Which Google Workspace plan do we need?

It depends on size and needs. Business plans cover up to 300 users: Starter for basic email and storage, Standard for fuller Gemini features, and Plus when you need Vault for retention and search. Enterprise removes the user cap and adds data regions.

Is Gemini included in Google Workspace?

Yes. Business Standard and above include Gemini in Gmail, Docs, Meet and more; Business Starter includes Gemini in Gmail and the Gemini app. Gemini Enterprise, for agents that work across company data beyond Workspace, is a separate subscription.

Can our Workspace data be stored in Australia?

Not today. Data regions policies offer the United States, Europe or no preference. If residency in Australia is a hard requirement for some data, we plan where that data should live instead.

Can you migrate us from Microsoft 365 to Google Workspace?

Yes. Mail, calendars, contacts and files can be moved in waves. The bigger job is usually the habits around them, such as Teams channels and SharePoint sites, which need a planned home in Chat and shared drives, and a period where both systems run side by side.

Can Google Workspace work with Salesforce and Jira?

Yes. Workspace can share sign-in, calendars and files with Salesforce and Atlassian tools, and Gemini Enterprise has connectors for Jira and Confluence. Our Salesforce integration and Atlassian integration pages cover the other side.

Do you provide ongoing Workspace support?

Yes. We can run day-to-day administration, or support your IT team with security reviews, licence changes and new features as Google releases them.

Case studies